01Capture
Receipts in. Clean data out.
Snap one receipt or upload a whole stack. NumKeep reads the vendor, the date, the taxes and the card you paid with, then waits in a review queue for your OK.
- Batch upload with a review queue and Approve all
- Duplicates flagged before they reach your books
- The card's last four digits pick the payment account
- On your phone, scans save offline and upload later
AI Notice: NumKeep uses Artificial Intelligence to extract data from your documents. While highly accurate, AI can occasionally make mistakes. Please verify all extracted information for accuracy before saving.
Review queue
- Maple Hardware••4417$43.18
- Rideau Print Shop••4417$126.50
- Maple HardwareDuplicate$43.18
- Laurentian Courier••4417$28.75
02Sell
Quote it. Bill it. Get paid.
Email a quote, then turn it into invoices as the work happens, in full or in parts. Record a payment and the entry posts itself.
- Quotes emailed straight from NumKeep
- Progress billing: one quote, several invoices
- Sales tax added at the right provincial rate
- Payments post to the books the moment you record them
Progress billing
- Invoice 1Paid$4,800.00
- Invoice 2Sent$4,800.00
- Left to bill$2,400.00
03Spend
Bills, expenses and every kilometre.
Keep what you owe and what you spent in one place, with the vendor, the tax and the account already filled in.
- Bills with due dates and payment tracking
- Expenses from receipts or entered by hand
- One vendor list with every bill and expense
- Business trips logged as mileage on your phone
Bills and trips
42 km
04Books
Real double-entry, without the homework.
Every approved receipt, invoice and bill posts a balanced journal entry. Your accountant gets proper books, and you never have to think in debits.
- A balanced journal entry behind every transaction
- A chart of accounts familiar to QuickBooks users
- Manual journal entries when your accountant needs one
- Void an entry and keep the audit trail
Trial balance
| Account | Debit | Credit |
|---|---|---|
| Business Chequing | $18,420.00 | |
| Accounts Receivable | $4,800.00 | |
| 8810Office Expenses | $915.40 | |
| 8521Advertising | $10,430.00 | |
| 8000Sales | $32,500.00 | |
| 2310GST/HST Payable | $2,065.40 | |
| Balanced | $34,565.40 | $34,565.40 |
05Sales tax
GST, HST, QST and PST, done right.
Rates follow your province, input tax credits are tracked as you go, and your return is built from what you actually posted.
- Provincial rates built in, from HST to QST to PST
- Input tax credits tracked on every purchase
- Quebec businesses covered for QST
- Return lines ready to file with the CRA
HST return
July 1 to September 30, 2026
- 101Sales and other revenue
- $32,500.00
- 105HST collected
- $4,225.00
- 108Input tax credits
- $2,159.60
- 109Net tax
- $2,065.40
Built from posted entries, not a spreadsheet.
06Reports
More than 50 reports, one click away.
From profit and loss to sales tax, every report reads straight from your books, so the numbers always agree with each other.
- Profit and loss, balance sheet, sales tax and more
- Save the reports you use most
- Export to PDF or CSV
- Email a report straight to your accountant
Profit by month
07Your accountant
Your accountant, inside your books.
Invite your accountant on any paid plan. They get their own login, ask about any line, and you answer right there.
- Their own login, no shared passwords
- Questions attached to the exact entry
- Reply with a photo, a document or a voice note
- Every conversation kept with the books
On the line
Your accountant
Is this for the new office, or a client job?
You
08Records
Proof, the moment you need it.
Every receipt and document is kept by year and linked to the filing it supports. If the CRA asks, you are one export away.
- Documents grouped by year
- Each record linked to the entry it proves
- CRA-ready export: one zip with a manifest
- Reports export to PDF or CSV any time
Document centre
- 2026148 documents
- 2025412 documents
- 2024389 documents
09Security
Here is what we encrypt, and where.
No vague promises. These are the protections in place today.
- Receipts and documents encrypted at rest (AES-256)
- Encrypted in transit (HTTPS) and encrypted backups
- Sensitive fields such as SIN encrypted in the database
- Face ID or fingerprint lock on the mobile app
Encryption
You see
•••-•••-482
Stored
enc:v1:q8Zt…:4fXa…:9fK2…
- Receipts and documents at restAES-256
- Everything in transitHTTPS
- Sensitive fields like SIN
- Face ID or fingerprint on mobile